Submitting a Presentation for Onsite Use

How to Name Your Presentation

Please remember, there are many speakers at Kidney Week. To avoid presentations mistaken with others of the same name, DO NOT name your presentation “2011ASN”. To help with cataloguing and retrieving, you must save your presentation as the following:

Format: Date_Name_ShortTitle.ppt
Example: 111311_ScottSmith_kidneyfailure.ppt

Breakdown of example:

o Presentation Date: 111311
o Name: Scott Smith
o ShortTitle: kidneyfailure

Submitting Your Presentation (Required)

Speakers must submit their presentation using one of the following methods. All submitted presentations will be reviewed by the Speaker Concierge for common errors such as issues caused by MAC to PC conversions. Should the Speaker Concierge find any errors with your presentation they will contact you to work out the best solution.

Preferred Methods:

Online – PAST DUE
NOTE: Click here for information regarding the security of this process.

Email – Email your PowerPoint presentation and all related support files to asn@avmg.com by Wednesday, October 19th, 2011.

Presentation Updates and Changes:

Online – Changes can be made to your presentation by re-submitting your file(s) before Wednesday, October 19th, 2011.

Onsite – Bring your PowerPoint presentation and all related support files on CD or DVD-ROM or USB-Memory Stick to the Speaker Ready Room at least 4 hours prior to the start of your session.

ACCEPTABLE MEDIA FOR ONSITE PRESENTATION SUBMISSION

• USB memory sticks
• CD-R, CD-RW - When making a CD be sure to FINALIZE the session. If the recording session is not finalized the CD may not be accessible from any other computer.
• No personal laptops will be accepted onsite.

To ensure the success of your presentation remember to make a backup copy of all files and transport that media in a separate piece of carry-on luggage.

NO 35MM SLIDES WILL BE PERMITTED

NOTE: Any materials left unclaimed at the conclusion of Kidney Week will be destroyed.

SPEAKER CHECK-IN AND READY ROOM:

ASN requires all speakers to check in at the Speaker Ready Room at least 4 hours prior to their sessions to ensure that we have the latest versions of their presentations. It is recommended that speakers check in 24 hours prior to their sessions if possible. We encourage speakers to review their presentations in the Speaker Ready Room to ensure that all images, animations, and transitions as well as Greek characters and graphs transferred sucessfully.

If you have any questions please contact AVMG at 214-343-2864 or by email at asn@avmg.com.