The deadline to presubmit presentations is Friday, April 20, 2012.
Proper
Naming of Files
Files
names must include the following separated by underscores:
Presentation Date - mmddyyyy
Presentation Location - Rm33
Presentation Time - 2400 Clock
Speakers Name - Last Name_First Name
EXAMPLE (041311_Rm33_1300_Smith_John.ppt)
Submit
Presentations
1
Email (Suggested for files 15 Mb and under on a broadband
connection)
E-Mail the presentation and all related files to: pas@avmg.com
2
On-Line
Upload (Suggested for files 15 Mb - 30 Mb on
a broadband connection) Please Note:
- The on-line upload system REQUIRES a username and
password that is sent to each speaker via email from AVMG approximately 30 days prior to the start of the meeting
- Credentials supplied and used at the Association's
web site WILL NOT work on the upload site
- If you would like to upload and require assistance please email pas@avmg.com
- Use the following link to upload: PAST DUE
3
Mail (Suggested for files 30 Mb and larger - See CD Hints
Below)
Mail a CD or zip disk to:
PAS @ Speaker Concierge
C/O AVMG IT Dept.
3310 Matrix, Suite 200
Richardson TX, 75082
4
On-Site (Suggested for all file sizes)
Take your media to the appropriate on-site speaker ready
room at least 24hrs in advance of the session where
you will be speaking.
Speaker Ready Room Hours:
Friday, April 27
3:00 PM - 6:30 PM
Saturday, April 28 -
6:30 AM - 6:00 PM
Monday, April 30
Tuesday, May 1
7:00 AM - 4:00 PM
Acceptable Media for On-Site Use
When transferring your presentation to a portable media
source (i.e. CD-Rom, USB Flash Drive) make sure you
include any external movie or picture files utilized
in the same folder as your presentation. When making
a CD be sure to FINALIZE the session. If the recording
session is not finalized the CD may not be accessible
from all other computer.
Laptops
If you are bringing your own Laptop, it is still required
that you check in at the appropriate Speaker Ready Room
to ensure the proper set-up in your meeting room.
Notes
Check-in with the speaker ready room at least 24 prior
to the start of the session where you will be speaking
is required whether you have pre-submitted your presentation
or not.
To ensure the success of your presentation remember
to make a backup copy of all files and transport that
media in a separate piece of carry-on luggage.
No 35mm slides will be permitted
All media submitted will be destroyed post show unless
prior arrangements are made.
For additional assistance please e-mail pas@avmg.com
